Start with an inventory of the exterior components the strata maintains: roofs, walls, cladding, windows, doors, sealants, flashings, balconies and drainage. For each, keep the known installation date, condition, warranty information, past repairs and inspection reports. Turn that record into a schedule of routine checks, cleaning, repairs and future renewals. Record who will arrange each task and where residents should report new leaks or damage.
Review the plan and budget every year, and update it after inspections or completed projects. A depreciation report helps with long-term costs, while the maintenance plan tells the manager and council what to do and record now. BC Housing advises seeking appropriate building-envelope expertise when the council lacks the time or technical knowledge to set inspection and renewal work. Canyon's exterior restoration service is relevant when the plan identifies repairs that need a defined scope.